Skip to main content
Shiftboard

QR Passport

Overview

 

Shiftboard’s QRPassport is a free app for smart phones and tablets that can supercharge existing organization's Shiftboard subscription site.

 


More About QRPassport

 

Using QRPassport, staff members and hourly workers can simply clock-in by scanning their personal Shiftboard QR code. Scanning works with on-screen codes, ID badges, wristbands, and any other printed item. With QRPassport, members can check themselves into the app or Managers can control the check-in process for all other staff, attendees, or volunteers as they arrive on location. The app allows members to choose between kiosk mode with the front camera and hand-held mode with the rear camera. The front facing camera will store a picture of the person clocking in/out if in standalone mode.

 

All activity from QRPassport is logged on the device and can be used for payroll, auditing, or other seamless reporting functions that needs to go through payroll, time-sheets, clients, or the accounting department.

 

QRPassport works in real-time and can track who is restricted or who is allowed to scan in at any given time. Real-time means that placing accounts on hold or locking people out of the organization's Shiftboard site will immediately block their usage of any QRPassport activity.

 

QRPassport transaction logs provide the image collected from each scan transaction. Storing pictures of the field of vision for each scan can help reduce “buddy clock-in” problems and other unauthorized or fraudulent usage.

 

To download the QR Passport go to the app store and search “Shiftboard QR Passport” and click download.

 

Setting Up the QRPassport App

 

1. Open QRPassport App & Log in


Picture1.png Picture2.png

 

2. Click on menu to get into QRPassport settings

In menu you will be able to:

  • Add device name
  • Choose application type (Usage) 
    • Verify: Employees can scan QR code to verify check-in
      • Enable face detection: QRPassport will detect a face in the screen when QR code is scanned. (Please note this is not facial recognition.)
      • Add Overlay Frame: QRPassport will instruct employees where to hold their QR code for scanning. The overlay box will change from orange to green when the QR code is held properly in the overlay box.
    • Timeclock: Employees can scan QR code to clock in for shift.
    • Voucher: Allows organizations to award redeemable “vouchers" to members based on hours worked, personal designation, or other parameters.
  • Configure Settings (see below)
  • See Logs
    • Activities and Audit

Picture3.png 

 

3. Set Up Your Configuration Settings (Configuration>Settings)

  • Site    
    • Current Device Name
    • Device ID
    • Advanced Configuration Settings
  • Device
    • Enable location
    • Use cellular data
    • Play sounds
  • Logging
    • Log activity (Never, 7 days, 30 days). The app will default to 30 days of logging.
    • Include image: Choose if you would like to inlcude an image when QR code is scanned. (This applies to Timclock mode only)
  • Scanning
    • Camera: Choose if you would like to scan the QR code from the front or back of device. In order to use face detection it must be set to front.
    • Timeout: Choose active or not. (QRPassport will timeout after 90 seconds if not in use)
    • Close after scan: Choose if you would like QRPassport to close after each scan.

Facial Detection

With facial detection and the QR code, employees with be instructed where to place their QR code and the facial scan will scan once eyes and mouth are detected.

(Please note that QRPassport does not support facial recognition). In the example below, the employee badge with the QR code and employee photo is used for clocking in and out. 

 

5.png

 

6.png

7.png

 

 

QRPassport Audit

In order to ensure that employees have clocked in and out, see location of the clock in and out, and verify that the face of the employee matches with the QR code.

Go to Logs à Activities to see history/audit logs

 

9.png10.png12.png13.png

 

How to Download QR Codes: 

In order to download member QR codes, start by going to People > All Members. If you only want to retrieve QR codes for members of a particular team or workgroup, use the filters dropdown and select the appropriate team(s). After filtering, if applicable, click the download button.

 

When downloading the report, choose to “Include raw QR code data” and click download. On the report that is generated, there will be a column that includes the raw QR code data. To print QR codes, you will need to go to a specialized print shop with a QR code printer. Supply the print shop with the raw QR code data, and they will be able to print the codes for you.

14.png

16.png

 

 

Additional Information

 

QR Tools and Timekeeper Tools need to be enabled within an organization's Shiftboard site before using this application.

 

  • Was this article helpful?